• Play a key role in managing KiwiRail's national property grants portfolio and supporting commercial property outcomes
• Permanent opportunity based in Auckland with flexible and hybrid working options
• Build strong stakeholder relationships while driving revenue, compliance, and customer-focused property solutions

Position Description 

He whakamārama mō te tūranga mahi | About the role

KiwiRail manages one of New Zealand's largest and most diverse property portfolios, supporting our rail and ferry operations across Aotearoa.  As our Property Utility Contracts Specialist, you'll be responsible for administering a nationwide portfolio of property grants, ensuring agreements are negotiated, documented, maintained and monitored in line with KiwiRail's commercial and operational requirements. Working closely with internal teams, customers, councils, developers and other stakeholders, you'll contribute to revenue growth, cost recovery, compliance management and excellent customer outcomes.  This is a fantastic opportunity for a commercially minded property professional who enjoys stakeholder engagement, contract management, negotiation and identifying opportunities to improve business performance.

Ngā kawenga matua | Key responsibilities

• Manage the administration of a diverse property grants portfolio
• Process new grant applications and maintain accurate property records
• Negotiate and prepare grant agreements
• Monitor grant compliance and lease obligations
• Manage invoicing, cost recovery and debt management activities
• Track renewals and expiry dates to ensure timely action
• Identify opportunities to improve customer experience and portfolio performance
• Support revenue generation and cost recovery initiatives
• Build strong relationships with customers, tenants, councils, developers and internal stakeholders
• Maintain high standards of data integrity and document management
• Work collaboratively across KiwiRail to balance commercial and operational outcomes
• Champion KiwiRail's commitment to health, safety and wellbeing

Ngā pūmanawa ka kawea mai e koe | What you'll bring

• Experience in property administration, contract management, account management, customer negotiations or a related field
• Strong stakeholder engagement and relationship management skills
• Commercial acumen and sound judgement
• Understanding of land ownership, tenure systems and property agreements
• Excellent communication and negotiation skills
• Experience managing large databases and maintaining accurate records
• Proficiency across Microsoft Office and business systems
• Ability to work independently while managing competing priorities
• A proactive, solutions-focused approach
• Current New Zealand driver's licence

Ngā hua māu | What's in it for you

• Competitive salary package
• 4% KiwiSaver employer contribution, paid on top of your base salary
• Five weeks annual leave
• Flexible and hybrid working options
• Discounted Great Journeys New Zealand and Interislander travel
• Access to KiwiRail holiday homes
• Railway Staff Welfare Trust membership
• Employee Assistance Programme (EAP)
• Ongoing career development opportunities

Kua rite koe ki te whai pānga? | Ready to make a difference?

Bring your commercial property expertise, stakeholder management skills and customer focus to KiwiRail and help us create stronger connections for a better New Zealand.

Applications close: Wednesday 12 August 2026

Applicants must hold the right to work in New Zealand through citizenship, residency, or a valid work visa. All applications are subject to Ministry of Justice checks and pre-employment drug and alcohol testing.

KiwiRail is committed to building an inclusive workplace where everyone feels valued and respected. We welcome applications from people of all backgrounds, abilities and experiences because together we are stronger.

Note: The official KiwiRail position title is Grants Specialist – Property; however, for advertising purposes we have used an alternative title to better reflect the nature of the role and attract candidates with relevant property administration and portfolio management experience.